Eclipse Board Meeting

July 8, 2007

Girl ScoutÕs Office

 

The meeting was called to order at 4:08 pm.

 

Members Present: Larry Bright, Bev Luoma, Brian Luoma, Kathy Port, Sue Bishop, Mary Shipman, Jennifer Templeton, Bruce Gard, Howard Maxwell, Fabio Mariuto, Greg Gibson, Will Irvine (I did not get the sign-in list so I know I missed some people, please submit those names to correct this record.)

 

Guests Present: Janet Schaeffer

 

No financial report was given as Kim Stokes was out of town.

 

Minutes: Howard Maxwell made a motion to adopt the previous minutes. Kathy Port seconded. There was one spelling correction mentioned. The motion then passed.

 

Old Business

  1. Update on FYSA activities: Janet Schaeffer reported that FYSA adopted the AYSA U-10 policy effective 9/07. Several clarifications need to be made and more information will be coming. FYSA did not submit the AYSA registration and insurance money until 7/5/07. AYSA has fined FYSA $720 because it was due 6/1/07. AYSA has threatened to disqualify all Fairbanks teams next year for State Cup if the paperwork and money isnÕt turned in on time. Larry Bright will pursue having the Eclipse Club submit our own registration and insurance money to AYSA.

 

  1. Raffle Update – The drawing is 7/26 and things are going well so far. The final turn-in is 7/21/07. Nicole had 11,000 tickets printed up. By next meeting Nicole will be able to give a final accounting. University and North Pole Safeway were really good to work with. Bentley Mall was uncooperative. Spendards, Wal-mart and Ace were also excellent locations for teams to sell at. The Eclipse Õ94 team is having a quilt raffle that was approved by Larry. However, they havenÕt consulted with Nicole on proper procedures. It was suggested that if Nicole has time, maybe she could write up the exact procedures for teams to conduct raffles so that there wonÕt be this problem in the future. There was a discussion on what plans the Club has for the raffle money. We need to discuss the raffle in the winter, not while the raffle is going on.

 

  1. Clinic Update – About $23,000 was paid to Frank and $641 was paid to FYSA for use of the fields. Jennifer wanted to have a coachÕs meeting to pre-plan for next year. Ideas to work on include a rotating schedule and a high school game.

 

 

 

New Business

 

  1. Rune Ebbesen – he was not present to be approved as the official coach of the 97 Solars. He has been coaching the team and needs to submit his paperwork and be approved officially. Janet Schaeffer and John Cadigan are interested in coaching the Õ98 Phoenix team. Larry outlined the policy and it was noted that they can look on line to review exactly what they need. They are planning on submitting their paperwork at the next board meeting.
  2. Larry is exploring the idea of having coaching clinics – most likely during the winter. He would also like to contract with Gary Bender to update the website to include a corner for information on what players need to get to play college soccer.
  3. Try-outs – The date was set for September 5th & 6th. Call back date would be 9/11. Brian will get the fields from FYSA. Kathy will make the try-out cards and get them to the coaches by Wednesday, July 11th.
  4. Request from Phoenix Õ92 – Kathy asked for the Phoenix Õ92 to be able to apply the registration money for Far North to the clinic the team was going to attend in Chicago. Greg Gibson made the motion to apply the money from their 4th in-state tournament to their clinic fees. Bruce Gard seconded. After a little discussion, the motion passed unanimously. Jennifer Templeton then made a motion that the Phoenix Õ94 team be able to use their 4th in-state tournament fees to be applied to their clinic with Sharon Loughran. Will Irvine seconded. This motion was passed, also. The reason the board approved both these motions is because both teams were not going to Far North. The board would like to look at policy 8.9 at a future date to determine if it should be changed.
  5. ODP – Jennifer informed the board that Leonard Kusina of the Phoenix Õ94 was invited to go to the National ODP camp.
  6. Gas Allowance – Kathy Port made a motion to increase the gas allowance for State Cup from $75 to $125. Greg seconded. This increase in allowance was for the Kenai trip only. The motion passed unanimously.

 

The meeting was adjourned at about 6:15.

 

Minutes submitted by Kathy Port