Minutes

Eclipse Board Meeting Meeting 1-21-2007, 4-6 pm

Noel Wien Library Auditorium

 

Meeting Started at: 4:08 pm

Members Present: Larry Bright, Deon MacMillan, , Anita Simpson, Kim Stokes, Pips Veazey, Kathy Port, Sarah Keller, Greg Gibson, Sue Bishop, Rob Solomon, Bruce Gard, Bev Luoma, Brian Luoma, Bill Black, Fabio Mariutto, Alan McGinty, Dave Veazey, Bett Schaffhauser, Mike Harris

 

Review of Minutes: Greg Gibson moved to adopt the November, 19 2006 Board meeting minutes. All in Favor. Motion Passed.

 

Financial Update: Activity included: Income - Bank Interest, Building Rental and concessions, as well as membership dues and uniform payments; Expenses included: Clinic expenses, fundraising expenses, postage and delivery, printing and reproduction , rentals, tournament fees, tryout supplies and uniforms. Total assets as of January 21, 2007: : $67,654.36. Kim Stokes has papers for the gaming account. The Executive committee, Nicole Nordstrand and Kathy Port will be signers on the account. Kim also talked about various CD rates that the club has been thinking about investing a portion of the checking/savings account in. Kim also let teams know that the concession checks are available.

 

 

Old Business:

 

  1. Update on FYSA Activities: Brian Luoma reminded everyone that the State Soccer Symposium is next weekend at Ryan Middle School, which will include clinics on Saturday and Sunday. Other business, FYSA is looking for concession stand bidders. If you know anyone interested let FYSA know. Brian talked about the risk management/insurance fee implemented per player by FYSA for using gym time. Brian and Larry to talk to MaryAnn @FYSA to discuss administering options.
  2. Webmaster: Bruce Gard shared that Robert Hingst with the Cyclones will help put together a website for our club. Bruce will be able to post stuff to it. He will give it a try to keep it up and updated. The club still needs to look into options for hosting our website, such as godaddy.com, also Deon MacMillan will be checking with her father’s business about hosting possibilities. Deon will be working with Bruce regarding domain.
  3. Soccership Committee Update: Deon provided an update sharing that Sara Alden sent the latest draft to the soccership committee. Deon hopes to review and propose a final draft for board approval in February. Deon to send out for review prior to Board meeting.
  4. Uniform Committee Report: Kim Stokes suggested that the ‘97’s, ’95’s, 93’s and 91’s switch to new short with old jersey and also go with the new United Training suits and also asked that the uniform coordinators be given the latitude to complete the uniform issue.
  5. Logo Committee: Alan McGinty will spearhead the logo committee. Alan want to work on an Eclipse log for the girls, especially to put on the white uniforms. Board to revisit in February with an update from Alan.
  6. Carlson Center Concessions: Kim Stokes passed out checks at the meeting to each team. Any questions, contact her directly.
  7. Current Registration Issues: Pips Veazey sat in a conference call with AYSA. Informative, very long call. Pips talked about being able to access registration of teams through CMI. Also AYSA looking at Zortho. Pips left a message with Kay to get player passes early. Pips is still waiting to get membership forms from some teams.
  8. Summer Clinics: Larry talked to Jennifer regarding the Summer Clinic end May/early June. Planning is moving ahead. There are some staff issues. We have asked for pretty much the same staff from last year. There are some double booking staffing issues with a Chugach clinic. They are being worked out.

 

 

New Business:

 

1.   General Procedures: The coaches have discussed the issue of forming multiple age bracket teams, such as the current ’97 teams. The coaches are also discussing play-up issues. Kathy Port made a motion to accept the new language that was passed out in a handout. Mike Harris seconded: The board had a discussion around the U11 and U12 and U13 criteria and objectives. The objective is for younger age groups to develop two strong developmentally strong teams. Dave appreciates Larry’s and the coaches move forward to get this policy in place, so it can be used for the upcoming fall tryouts. The following change was recommended to 3.6b2 to change at the end to say “up to a full roster.” Kathy Port and Mike Harris accept the proposed change to the motion. All in favor. Motion Passes. A new general policy is in place.

2.   U8/U10 Clinics: Dave Veazey shared that the idea of continuing to reach out to younger age groups to build the club for the future. He thought it would be good to offer clinics to the u8/U10 clinics and use the extra Tanana gym time. It gives kids exposure to additional training; training for coaches and exposure to our club too. The clinics for these age groups are scheduled February and March. The plan is to have Spring clinics and then followed by summer clinics. Coaches that have agreed to help are Jennifer Templeton, Howard Maxwell, Greg Gibson, Dave Veazey and Alan McGinty. Members at the meeting suggested a flat fee be administered; the suggested fee was $20 for the four U/8 Clinics and $30 for the six U10 clinics. Kathy Port made a motion supporting both the spring and summer clinics by Dave Veazey and Company with a nominal fee of $20.00 for the U8 Clinics and $30.00 for the U10 clinics. All in favor. Motion passes.

      Larry Bright discussed the opportunity of Eclipse/Phoenix coaches training some rec coaches and providing workshops at Woodriver. However, FYSA turned it down unfortunately. We can be a soccer resource to the rec community.

3.   Spring Tryouts: Howard Maxwell is heading up the spring tryout for February 24th at Woodriver. Six teams want a spring tryout in a 7 hour block . Kathy Port made a motion to advertise for a spring tryout approving to pay for up to 6 advertising slots along with gym time. Motion seconded by Dave Veazey. All in Favor. Motion Passes.

4.   Move Board Meeting to Saturdays this spring (conflicting with gym training times): There were mixed comments and scheduling conflicts with this change. The February meeting will stay on a Sunday. The March meeting day will be revisited.

5.   Spring Rec/Possible Comp Tournament Sponsored by 94 Eclipse and 94 Phoenix. Dave Veazey shared that both teams will be organizing this tournament in April as a fundraiser the weekend of April 15th. Targeting U8 and U10 rec girls and boys and possibly co-ed comp teams. The tournament would use the Tanana and Lathrop gym usages. The Board gave Dave Veazey the go ahead for these teams to organize this first time tournament. Great idea!

 

Kathy Port made a motion to adjourn the meeting. Kim Stokes seconded.

            Meeting adjourned at 6:05 pm!

 

The next meeting will be Sunday, February 25, 2007 , 4-6 pm at The Far North Girl Scout Office on Old Steese.