Minutes                                                                           

Eclipse Board Meeting 2-20-2005, 4-6 pm

Farthest North Girl Scout Council meeting room (Old Steese Hwy)

 

Meeting Started at:  4:10

Members Present:  Larry Bright, Kathy Port, Barb Stockwell, Hope Swoffer, Pamela Broderick, Derek Broderick, Keith Anderson, Gary Bender, Bert Boyer, RaeAnna Chase, Wendy Quinn, Bruce Gard, Greg Gibson, Bev Luoma, Brian Luoma, Deon McMillan, Howard Maxwell, Kim Stokes, Audrey Svoboda, Sheri Brechan, Liz Styers, Cindy Vredenburgh, Sarah Keller, Kate VanHoomissen, Fabio Mariutto, Judy Murphy, Steve Murphy, Laura Bender, Sue Bishop

 

Review of Minutes:  Kathy Port made a motion to accept the minutes as written.  Brian Luoma seconded.  Motion passed.

Financial Update:  Activity included Carlson Center concessions, membership dues, and try-out fees.  Expenditures for sample uniforms.  Current Assets totaled $22,960.11.

 

Old Business:

 

  1. Uniform Order – status:  Laura Bender reported the club purchased all sizes of the new uniforms for the players to try on before ordering.  Adidas now has the black with purple stripes windsuit available; the cost is $90 with embroidery.  Laura needs to know which teams will be ordering the new uniforms.  The orders are due March 15th with a deposit of at least half the total cost, balance due upon delivery.  Kathy Port made a motion to adopt the Adidas Nova training suit in purple and black and place it on the order form.  Brian Luoma seconded.   Motion passed.

Laura took roll of the teams changing to the new uniforms.  Laura or Kim Stokes will attend practices this week with the samples.  Laura will email requesting practice times.  Howard Maxwell asked about the boys uniforms.  Kathy Port is the coordinator.  Bev Luoma found a gold and black backpack – it should be available at least through 2007.

  1. Coaching/Trainer proposal – incorporated in our Procedures:  Larry asked if the proposal has been updated.  Kathy Port will re-write the proposal to incorporate with the procedures; Barb Stockwell will give the copy submitted at the last meeting.
  2. Eclipse Clinic – update:  Gary Bender spoke for the coaches – Because Ina K ends the Sunday prior to the clinic, they suggest that the clinic start on Tuesday for the players with the coaches having sessions on Monday and a debriefing on Friday.  The players would have a four day clinic.  Howard Maxwell asked when the coaches would depart for Chugiak.  Larry Bright said they would probably leave on Saturday for a Sunday start.  He has not heard about specific coaches; they have our requests.  The fee has been $100.  Kathy Port suggested the fee be increased by $10 to cover meals for the visiting coaches.  Larry said an extra coach could be added by for an additional $10 per player; the coach could offer specialized training and provide insurance incase a coach is not able to attend.  Howard suggested the fees be worked out by the committee.

Bert Boyer requested the board consider sponsoring Positive Coaching Alliance workshops in Fairbanks.  This alliance redefines ÔwinningÕ, it does not replace skills or technique training.  It is feel good, set personal goals, learning from mistakes, respecting referees, building self esteem.  Gary Bender asked about the cost – he thinks it is a good idea to broaden the scope for both coaches and parents.  Larry Bright would like Bert to follow up; Chugiak has been interested in hosting the workshops.  The program is not sport specific.  Bruce Gard suggested the Club could possibly get a sponsorship to help with expenses.  (www.positive-coach.org, book:  The Double Coach by Jim Thompson)

  1. New Teams and Coaches – Board Approval:  Larry Bright summarized the reference letters for Kate and Fabio, potential coaches for E-95 and P-93.  One reference letter for Kate (from Sara Alden) has not yet been received.  Gary Bender said both candidates attended the last coaches meeting and were thoroughly grilled – both passed.  Howard Maxwell made a motion to approve both candidates for their respective teams.  Gary Bender seconded.  Motion passed.

Sue Bishop reported that try-outs for P-93 were held with 15 boys attending; all were invited to join.  Two additional boys have expressed interest and will be considered.  The first practice will be Saturday, February 26th at the SRC.  The first team meeting will be the 15 minutes prior to practice, with introductions, a brochure and techniques discussed.  They thanked Rick Port for helping with try-outs and providing the space and thanked Larry and Karla Bright for covering the administrative duties at try-outs.

Larry presented coaches shirts to the new coaches.

As an FYI, Larry informed the Board that Larry Foster and the 89 Flaming Lizards are interested in joining the Eclipse Soccer Club.  A presentation will probably be made at the March board meeting.  Issues such as uniforms, dues, and other club policies were discussed.  Larry Foster is currently working with the parents to cover all issues prior to applying.

  1. Update on FYSA activities:  Brian Luoma reported the Midnight Sun Tournament will be June 24 – 26.

Marcia Bernier is looking for help with State Cup.

Practice fields can be rented for $30/half field/hour and $60/full field/hour.

State High School is trying to force Spring Soccer.  Greg Gibson heard a waiver may be granted for next year.  Mike Hubbard represents the area and is in favor of the change.

Frank Tolvenio is planning a clinic for the area either Memorial Day weekend.

FYSA held tryout for U19 boys and girls (87 to 89).  25 girls attended, not sure the number of boys.  They are not sure how many they will keep – other teams have a maximum of 18.  AYSA State Cup requires 12 true age players.  Larry Bright asked what funding source was used for the advertisements.  Brian thought the General Account was used.  Kathy Port asked if an Eclipse representative attend the next FYSA board meeting to inquire as to the funding, and the number of players retained.  It was decided people could attend, but not specifically representing ESC.

  1. Optional Winter Cash Raffle:  Howard Maxwell reported he is the new temporary coordinator for the raffle.  The tickets should be distributed soon.  He has emailed the team coordinators and will be meeting this week.

 

New Business:

 

  1. Club Journalist/Reporter – summer tournaments:  Larry Bright brought up the suggestion from last year for one person to coordinate information from each team, summarizing tournament results.  Howard Maxwell said the News-Miner was good with accepting information; it need to be timely and submitted within one to two days.  Deon McMillan suggested as UAF Journalism student might be interested.  Bruce Gard volunteered to coordinate, with Monday as the due date for information.  He would then submit the summaries to the News-Miner.  Sue Bishop suggested that the players also help compile the team information.  Larry summarized by making Bruce the coordinator and having the coaches responsible for submitting a synopsis of tournament results.
  2. Tryouts - needed for other teams:  E-90 and E-92 both need additional players.  Greg Gibson is willing to swap practice times to offer North Pole Middle School for a Friday night try-out.  Larry Bright asked the coaches to let him know what type of help is needed.
  3. Changes to travel costs:  Hope Swoffer is looking at in-state travel policy and will prepare a procedure change for the next meeting.
  4. Use of logo – policy:  As an FYI, E-94 would like to sell items with the ESC logo.  Greg Gibson and Larry Bright said it is okay if the items do not conflict with current items offered by other teams (t-shirts, sweatshirts, and hats).  Bert Boyer said they are thinking about lounge pants and water bottles.
  5. Club Activity Night – a lock-in replacement:  Bruce Gard asked that this item be tabled and he would put out an email to gather information and ideas.  Hope Swoffer stated that the FAC Lock-In is still an option.  Bruce was considering a night (not all night) at Ryan and would include juggling, target shooting, using the speed gun.  Both boys and girls could attend.
  6. Girls on Boys teams:  Larry Bright feels ESC should have a policy of only boys or girls on a team.  If a team has one boy, it will be considered a boys team.  Howard Maxwell asked if there was a policy anywhere with other soccer clubs.  Gary Bender said there was no policy at the state level.  Greg Gibson suggested that girls train with boys teams, but not be rostered.  Other area teams have had girls on boys teams and have had problems – either with fraternizing or the girl made no impact on the boys team while the girls team felt a great loss.  Wendy Quinn stated that because ESC offers both boys and girls teams, there should be no need for girls to play on a boys team.  Kathy Port made a motion that ESC accepts only same sex teams.  Howard would like to make sure the language used is not discriminatory; to make sure the wording placed in the policy is legal.  Gary Bender said he would check the National policy.

Greg stated that Larry Foster has already formed a boys team with one girl on it and wants to bring the team intact to ESC.  Bruce Gard feels that due to no policy, we should grandfather the one player.  Larry Bright tabled the item until more information is received on the legality of the issue.  The general consensus of the board appears to have gender specific teams.

 

New Business:

 

  1. Juggling patches are still available – 25/50/100.
  2. Deadline for registration is a week prior to date due to FYSA.  All information and payment should be submitted at or before the next board meeting.
  3. Next meeting is set for March 20 – the last day of Spring Break.  Larry will be out of town the month of March; Kathy Port will chair the meeting.

 

 

Brian Luoma made a motion to adjourn the meeting.  Hope Swoffer seconded.  Meeting adjourned at 6:03.