Minutes - DRAFT UNTIL APPROVED!!

Eclipse Board Meeting 1-16-2005, 4-6 pm

Farthest North Girl Scout Council meeting room (Old Steese Hwy)

Meeting Started at: 4:10

Members Present: Larry Bright, Kathy Port, Barb Stockwell, Hope Swoffer, Derek Broderick, Sara Alden, Keith Anderson, Gary Bender, Bert Boyer, Bruce Gard, Bev Luoma, Brian Luoma, Howard Maxwell, Kim Stokes, Roby Durdik, Sara Keller, Sheri Brechar, Fabio Mariutto, Kathleen Van Hoomissen, Angie Wills, Dave Veazey, Sue Bishop, Marlene McDermott, Laura Bender

Review of Minutes: The November minutes were distributed December 3, 2004. Probably due to the length of time between receiving the minutes and this meeting, there was not motion to accept.

Financial Update: Activity included concession stand and FYSA registration. The bulk of the checking account will be used for tournaments. The concession stand has generated over $10,000 this year, going into IPAs. Current assets total $22,602.48.

Larry Bright requested to change the order of the meeting to enable people attending for New Business Item Two to cover their topic and leave. Gary Bender requested to add the coaches meeting to the agenda. Howard Maxwell made a motion to move New Business #2 to in front of Old Business #1. Gary Bender seconded. Motion passed.

Dues Policy Concern: Two players on the Eclipse 92 have decided to not play this summer and would like to have their registration fee refunded. Neither family knew of the policy change. Hope Swoffer said she informed all Team treasurers of the policy change prior to try-outs and requested they in turn inform their teams. Bruce Gard was not told the two players were considering not playing this summer and would have told the parents of the refund policy. The parents felt they should be grandfathered and should received the refund. Kathy Port explained that the policy was changed to reduce the number of players quitting a team and leaving the team without a full roster; players are making a commitment to the team for the summer season. Larry Bright asked if there have been other players dropping from team rosters. Hope Swoffer replied there have been and none have received a refund. Larry understands the parents and wonders if the team could work do something. Bruce Gard said he would try to work something out – both families have been good volunteers over the years. Bruce Gard made a motion for the Club to refund the dues to the two players of the 92’s. Gary Bender seconded. The motion failed (three for, 10 against).

Old Business:

Uniform Committee: New Uniforms and Ordering – Laura Bender reported the committee had narrowed the options down to three: Cosmos jersey and Milano shorts from Adidas, Roma jersey and shorts from Diodora, and the current Diodora; purple uniforms are not carried by all vendors. Samples were passed around. Several older players tried on the sample uniforms for fit and comfort. The majority thought the Roma jersey from Diodora had a very uncomfortable neckline. The fabric used in the two new choices is lighter weight and geared for summer play. The length of the shorts is about the same as the current uniform. Adidas has a black backpack and not an equipment bag; Diodora will have a purple backpack in the summer. Adidas does not have a purple warm-up suit, purple embroidery could be used; pieces cannot be purchased separately. Diodora is discontinuing the current purple warm-up suit, but will have a new one available in the summer. A summary of options with prices was distributed to those present. Gary Bender made a motion that the Board accepts Option 1 and the teams looking to purchase new uniforms are required to purchase them. Sara Alden seconded. Motion passed with one no vote. Larry Bright recommends going with the Adidas bag and warm-up suit. Each team has discretion over these requirements. Adidas does not have white socks with purple insignia; Diodora will continue carrying the socks Eclipse currently wears. Adidas has purple socks with white stripes. If white socks were chosen, the uniforms would have two vendors and not appear as professional. Gary Bender made a motion to go with the Adidas purple socks. Sara Alden seconded. Motion passed. Order forms should be available in February.
Coaching/Trainer proposal: Gary Bender read and explained the proposed addition to the Eclipse Soccer Club General Procedures, 11.1 and 11.2. Kathy Port asked for a clarification that the team receiving the training is responsible for payment. Each potential trainer must receive a favorable background check through the police department. It is up to the coach to insure the trainer possesses the appropriate skills for the particular training session. Larry Bright added that this proposal would evolve into a training program for the Club. A pool of trainers will be developed over time. The coaches bear full responsibility with regards to fulfilling the acceptable background check and appropriate experience requirements. Kathy Port made a motion to accept the Procedures as presented. Hope Swoffer seconded. Motion passed.
Fund Raising Update: Liz Styers reported the gaming permit request has been submitted to the state. Once the approval of the new gaming permit has been received, the optional cash raffle will begin. Bruce Gard asked about pull tabs. Liz stated there are currently no leads and she does not have the time to pursue this form of funding. If any one knows of a potential source, they are welcomed to pursue it for the club. The Carlson Center concession has picked up two additional events: Tracy Byrd concert and David Copperfield magic show. Liz will continue to notify the teams of upcoming events.
Indoor Session 2: Derek Broderick reported that all fees and paperwork have been turned in. He did not know about gym time. Kathy Port said they should be coming out soon to the usual contacts. Howard Maxwell added that once Eclipse is informed the schedules are available, anyone could pick them up. Derek said they did not know yet when the next registration deadline for summer submissions will be.
2005 Summer Concession Stand – interest in making a proposal: Larry Bright asked if any one was interested in becoming the coordinator for the concession stand. Dave Veazey said FYSA was considering converting the current concession building into a summer office, allowing the concession stand to be moved. The discussion was tabled.
89 Team update: any news on a coach? Randy Pitney was unexpectedly called to Anchorage and could not attend. The discussion will be tabled until a potential coach has been found. Barb Stockwell asked if the girls that attended try-outs and are not on a team could be notified of the current search for a coach. The board will not notify anyone until a coach has been found.
Update on FYSA activities: Brian Luoma reported there will be an E and D Coaching Clinic held over Memorial Day weekend. Kids clinics are also being considered. Frank Traviada will be publicizing potential clinics. FYSA will be holding try-outs for U18 Boys and Girls competitive teams. AYSA may require background checks for coaches. Insurance rates may be increasing.

Dave Veazey reported FYSA is moving towards unifying with comp clubs. Larry stated that relationships need to evolve and trust developed between the groups. Bruce Gard said FYSA is very user friendly and has noticed a change in atmosphere; if called, comp clubs will attend meetings.

New Business:

Coaches for girls 95 team and potentially for a new 93 boys team: In early December, Kelly Shanklin resigned as Eclipse 95 coach due to relocating to Anchorage with her husbands job. Sara Alden introduced Kathleen Van Hoomissen as a potential coach for the Eclipse 95 team. Kathleen was on the first Eclipse team. She continues to play and has helped coach form U9 through high school aged teams. She is currently studying for medical school and will be in Fairbanks atleast through the fall of 2006. She is planning to attend the coaches clinic in May. Dave Veazey is the interim coach and feels wonderful about having Kathleen take on the coaching duties. Sara said she would be lead mentor; Dave will continue to help where ever needed. Bruce Gard wanted to make it clear that the younger teams are developmental and are not expected to win all games. (He also has probably located a coach for a 96 team.) Larry Bright asked Kathleen to submit a letter of introduction with background, interests, goals, objectives, and philosophy. Three references are required as well as a background check. Gary Bender invited her to attend the coaches meetings. Kathleen can start informally attending practices.

Dave Veazey introduced Fabio Mariutto as a potential coach for a new Phoenix 93 team. Fabio was born and raised in Italy and has played soccer his entire life. He is a US citizen and retired military. He has been an assistant coach for rec teams. He lacks coaching skills, but is willing to attend the coaches clinic in May. Dave has a list of 27 potential players; two parents attended the meeting to show support for the new team: Marlene McDermott and Sue Bishop. Try-outs are required for this team; the 90 and 92 teams are also interested. Kathy Port will make the arrangements for try-outs. Larry Bright requested Fabio submit the necessary paperwork.

Dues Policy Concerns – moved to first on the agenda.
Summer Clinic - planning team: Larry Bright reported that Chugiak is also looking into having east and west coast coaches for the summer clinic. West coast coaches are desirable for the older girls. The clinic will probably by June 19 – 24. Clinic committee members are Larry Bright, Bert Boyer, Gary Bender, and Bruce Gard.
Lock-In: Amber Zellweger coordinated the Lock-in previous years. A new coordinator needs to volunteer. Hope Swoffer offered to contact FSA and schedule the date. This event would be for only Eclipse teams, the Phoenix teams will not be included.
Coaches meeting: The next coaches meeting will be February 19, 2005 at 4:00pm at Gary Benders house.

Gary Bender made a motion to adjourn. Kathy Port seconded. Meeting adjourned at 6:20.