August 25, 2002 Minutes of the Eclipse Soccer Club

Persons present:
Beverly Luoma ‘91
Brian Luaoma ‘91
Laura Bender ‘91 ‘88
Howard Maxwell, guest
Amber Zellweger ‘89 ‘90
Karla Bright ‘88
Bruce Merritt , Vice-President, ‘88
Cindy Vrendenburgh, 88
Susan Faulkner, ‘92
Jeff Riley, ‘92
Bruce Gard, ‘92
Lyn Gilbert Gard ‘92
Sara Alden, ‘90
Hope Swoffer, Treasurer, ‘90
Greg Gibson, President, ‘88
Patrice Lee, Secretary, ‘’90

The meeting started at approximately 4:10 p.m.
July minutes were read and approved.

Hope Swoffer, gave the treasurer’s report., see included in the official copy of the minutes. She reported that two signatures are required for all checks issued by the club.

The agenda for the meeting was amended in order to allow our guest Howard Maxwell to speak to the board regarding his serious interest in forming and coaching the ‘93 team. He reported that while he does not know Burt Boyer well, they had been in contact with each other and Burt was interested in helping him with the ‘93 team. He described his playing and coaching experience, his reasons for interest in the ‘93 team (his daughter would be a ‘93 player) , and his experience as a middle school teacher at Ryan. The board initiated a discussion about fall vs. spring tryouts for the team, and it was suggested that Howard earn an “E” license as soon as he could. Howard asked questions about how to obtain equipment for tryouts. After more general discussion about true age players and his thoughts about that, Howard excused himself from the meeting.

General Business

It was announced that the FYSA Annual General Meeting would be held at the pavilion at the FYSA fields on Thursday, Aug. 29, at 7:00 p.m..
The board entertained discussion and information about who is running and how we might best see our vision for youth soccer supported. We were reminded to attend and participate in the meeting.

Amber Zellweger gave an updated report on our raffle permit. She said we can amend our permit to include gaming (pull tabs). We need to find a vender (location) and a distributor to support the club. Amber has the paper work and will talk with Liz Styer about proceeding. Liz attended a previous meeting and stated her willingness to help us get started. A report will be given at the next board meeting. Patrice Lee raised a question about the ethics of using pull tab money, in light of the abuse many people cause to their families/children by spending large amounts of their money on pull tabs, neglecting to provide necessities. No further discussion.

Eclipse General Procedures Review
Bruce Merritt reviewed the changes and revisions to the Eclipse General Procedures document. He will provide a disk with the updated version. A motion was made by Gary Bender, seconded by Amber Zellweger and passed by the board, to accept the changes as reviewed during the meeting.
It was noted that team representatives should discuss the general procedures with parents, coaches, and players.

Date Set to Collect Club Player Fees
Motion was made by Sara Alden and seconded by Patrice Lee to set the date for player club fees of $80.00. They are due OCT. 31, 2002

Indoor Soccer Fees
The fee for indoor soccer is $55.00 if you are playing and $25.00 if you are just practicing with the team. (not playing in games) This money is due from each team no later than 9:00 a.m. Friday Aug. 30, and should be delivered to Cindy Vrendenburgh. Players should make their checks to the team. The team will pay the club (Hope Swoffer), and Hope will pay FYSA.

Eclipse Annual General Meeting
The Eclipse Annual General meeting is set for Saturday, Oct. 12, 2002, at the Ryan Middle School Multipurpose room. A Potluck will start at 5:00 p.m. and the meeting will start at 6:00 p.m. This motion was made by Bruce Merritt, seconded by Amber Zellweger, and passed by the board.

Coach for the ‘93 team
After minimal discussion, a motion was made by Bruce Merritt, seconded by Gary Bender, and passed unanimously by the board to accept Howard Maxwell’s offer to organize and coach the ‘93 team.

CRAD Committee
New CRAD committee volunteers are needed. It was suggested that each team provide one volunteer to the committee.

Our trade mark is at Santa’s Stitches.
Sara wondered if teams can have nets provided. She will make a proposal at the next meeting.

The next meeting is set for Sun. September, 15, at the Salvation Army office. It will happen from 4:00-6:00 p.m.

Move to adjourn by Gary B., seconded by Amber Z, approved.

Submitted by Patrice Lee, Eclipse secretary