Adopted October 15, 1999 - Revised October 19, 2003
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Adopted October 15, 1999 - Revised October 19, 2003 |
1.1. The name of this organization shall be the Eclipse Soccer Club, herein referred to as Eclipse.
1.1.1 The Eclipse Soccer Club shall consist of the Eclipse Girls Soccer Club and the Phoenix Boys Soccer Club.
1.2. Eclipse is affiliated with the Alaska State Youth Soccer Association (ASYSA), the United States Youth Soccer Association (USYSA) and the United States Soccer Federation (USSF).
2.1. This organization exists to:
2.1.1. Develop, promote and administer the game of soccer among all youth within the Fairbanks North Star Borough;
2.1.2. Offer, regardless of race, color, religion, age, sex or national origin; a soccer program to all youth within the Fairbanks North Star Borough;
2.1.3. Teach players the fundamentals of soccer so that they can compete at all levels of competitive play.
3.1. Eclipse shall be governed by its Constitution, By-laws and General Procedures, except when these are superceded by ASYSA, USYSA or USSF.
3.1.1. Eclipse will not join any organization that has requirements that conflict with the USSF articles, By-Laws, policies and requirements.
3.1.2. Eclipse and it's members will abide by the ASYSA articles, By-Laws and requirements on interplay.
3.1.3. Eclipse will allow ASYSA to review the documents and procedures of Eclipse on request from ASYSA not less than once every 4 years to determine compliance with their By-Laws.
3.2. The governing Authority of Eclipse, whose powers shall be designated in the Constitution, Bylaws and General Procedures, shall be vested in the Board of Directors of this club.
4.1. All members shall abide by the Constitution, By-Laws and General Procedures of this club as set forth by the Board of Directors, and all Rules and Regulations of the Leagues and Associations with which Eclipse is affiliated.
4.1.1. Eclipse shall register all of itŐs players, coaches, teams, referees and administrators with ASYSA at least once each year and timely pay all dues and fees of ASYSA.
4.2. General Member
4.2.1. A General Member of this club shall be any adult person, nineteen (19) years of age or older, who is actively working for this club or who has a child playing in this club. General members have voting rights at general membership meetings and special meetings.
4.3. Player Member
4.3.1. Any player applicant for membership on an Eclipse team, shall submit with the appropriate fee(s);
4.3.1.1. Properly completed player registration forms, prepared in accordance with current registration instructions and procedures.
4.3.1.2. Proof of place and date of birth.
4.3.1.3. A current photograph to be used on a player pass.
5.1. The Board of Directors shall be responsible for and have sole authority for the following:
5.1.1. Furthering youth soccer for the good of the players and the game of soccer in general.
5.1.2. Enforcing and interpreting the Eclipse Constitution, By-laws and General Procedures.
5.1.3. Approving, deleting or amending the Eclipse General Procedures.
5.1.4. Making of temporary rules or regulations for specific cases or occasions not provided for in the Constitution, By-laws and General Procedures but which are considered necessary by the Board of Directors to carry out the purposes of this club.
5.1.5. Paying legitimate club debts.
5.1.6. Team Representive vacancies on the Board of Directors shall be filled by appointment by the team for the remainder of the unexpired term.
5.1.7. Removal of an elected member from the Board of Directors is possible by two means. If the Board Member submits a written resignation, the Board of Directors may vote to accept the resignation. If removal is deemed necessary without a written resignation, the Board of Directors may do so by a two-thirds vote of those present at the next regular meeting after a seconded motion has been made at a regular meeting.
5.1.8. The new Board of Directors shall be installed at the annual General Membership meetings.
5.2. The Board of Directors shall be composed of the following:
5.2.1. One adult member elected from each team.
5.2.2. One coach from each team as an ex-offico member.
5.2.3. The Club Registrar elected at the Annual General Meeting
5.2.3.1. Registar shall serve a two-year term expiring in odd numbered years.
5.2.4. The Coaches Representative elected by the coaches from among their peers.
5.2.4.1. Coaches Representative shall serve a two-year term expiring in even numbered years
6.1. The Executive Committee shall;
6.1.1. Act on behalf of the Board of Directors between Board of Directors Meetings
6.1.2. Discharge the duties requested by the Board of Directors and also such duties as are necessary to maintain an efficient operation of the club.
6.1.3. Consist of six positions. Each person elected to one of these board positions shall have one vote for the purpose of conducting the business of the club. No proxies may be awarded. The President shall have vote in case of a tie.
6.1.3.1. The President, Vice President, Secretary and Treasurer will serve two year terms and are nominated from the General Membership and elected by the General Membership at the Annual General Meeting.
6.1.3.1.1. Terms of the officers will alternate with the President and Secretary elected in odd numbered years and the Vice President and Treasurer elected in even numbered years.
6.1.3.2. The Registrar and Coaches Representative will be members elected under Section 5.2.
6.1.3.3. No more than two Executive Committee members shall be members ex-officio of the Board of Directors.
6.2. Persons elected to these positions shall be responsible for carrying out the duties of their positions:
6.2.1. President shall;
6.2.1.1. Provide leadership, inspiration and direction for the club programs during the term of office.
6.2.1.2. Plan and conduct all meetings of the Board and General Membership.
6.2.1.3. Form committees as deemed necessary for the efficient operation of the Club.
6.2.1.4. Act as a liaison for the club with outside organizations.
6.2.2. Vice President shall;
6.2.2.1. Maintain the Constitution and Bylaws and General Procedures.
6.2.2.2. Conduct all meetings in the absence of the President
6.2.2.3. Assume other duties of the President in his/her absence.
6.2.3. Secretary shall;
6.2.3.1. Record and distribute the minutes of the meetings.
6.2.3.2. Notify the General Membership of the meetings of this club.
6.2.3.3. Be responsible for all correspondence.
6.2.3.4. Conduct all meetings in the absence of the President and the Vice President.
6.2.4. Treasurer shall;
6.2.4.1. Be responsible for the accounting of all monies and other assets.
6.2.4.2. Be responsible for the preparation of financial reports, filing of tax returns and the disbursement of money.
6.2.4.3. Be responsible for preparing any and all papers pursuant to the Articles of Incorporation and tax exemption status of this club.
6.2.4.4. Conduct all meetings in the absence of the President and the Vice President and Secretary.
6.2.5. Registrar shall;
6.2.5.1. Be responsible for the registration, collection of registration fees, and transfer of players.
6.2.5.2. Be responsible for the recording and disbursement of team rosters.
6.2.5.3. Register club teams for in-state tournaments.
6.2.5.4. Insure that all players and teams are in compliance with ASYSA registration rules.
6.2.6. Coaches Representative shall;
6.2.6.1. Represent coaches on the Executive Committee.
7.1. The Seasonal Year shall be from October 1 through September 30.
7.2. The Eclipse Secretary will establish the number of legitimate teams at the beginning and end of each summer season for the purposes of doing business.
8.1. Team Meetings
8.1.1. Each club team will hold an annual meeting prior to the Annual General Membership Meeting.
8.1.1.1. Elections will be held for Manager, Treasurer, Registrar and other officers and committee chairs as deemed necessary.
8.1.1.2. The annual team financial report will be presented.
8.1.1.3. A team representative to the Board of Directors will be elected every two years.
8.2. Annual General Membership Meeting
8.2.1. An annual General Membership Meeting will be called by the President, with the concurrence of the Board of Directors, to occur during month of October of each year for the purpose of reviewing the club finances, actions or policies adopted during the year and considering amendments to the By-Laws. Each General Member present shall have one vote at this meeting.
8.2.2. A General Membership Meeting can be called by petition of a minimum of twenty General Members.
8.2.3. Eclipse shall provide to the Secretary of ASYSA an annual report on the activities of the Club and the most recent annual financial statements within 90 days after the start of the ASYSA seasonal year..
8.2.4. General Members will be given notice of date and agenda of the Annual General Membership meeting 30 days in advance of the meeting.
8.2.5. The Vice President or Secretary will manage the AGM nomination process during years in which their office is not being elected.
8.3. Board of Directors Meetings
8.3.1. Shall be held as necessary but not less than once a quarter. The Board of Directors shall meet whenever the President deems necessary or if he/she is instructed to do so by four or more members of the Board of Directors.
8.3.2. Time and place of such meetings shall be designated by the President or majority of the Board of Directors.
8.3.3. The Secretary shall notify the Board of Directors of time and place. This notice shall be made no less than four days before the meeting except for an emergency Board meeting which may be called by the President or majority of the Board of Directors.
8.3.4. At all meetings of the Board of Directors, a quorum shall be ½ of the eligible voting members. Board members may designate proxies to attend and vote in their place.
8.3.5. Those allowed to vote will be the designated team representatives, Executive Committee members and ex-officio members. An Executive Committee member is only allowed one vote and will not be awarded an additional vote in their role as team representative or ex-offico member..
8.4. Executive Committee Meeting
8.4.1. Shall be called by the President.
8.4.2. Shall report directly to each Director upon the disposition of matter of substance submitted by the Executive Committee.
9.1. The Constitution and By-laws may be altered, amended, or repealed by a two-thirds majority vote of the General Membership, so voting at the Annual Meeting or at a special meeting designated by the Board or requested by the General Membership per 8.2.2.
9.1.1. Eclipse will (a) provide annually to ASYSA copies of the Eclipse Constitution, By-Laws and other governing documents, (b) submit changes to those documents to ASYSA for approval not later than 90 days after adoption and (c) make copies of those documents to itŐs members.
9.2. The General Procedures may be changed by a majority vote of the Board of Directors at any Board of Directors Meeting.
10.1. This club shall not assume, nor be liable for, the debts and/or the financial responsibilities, either implied, or incurred, of any player, coach, assistant coach, parent, guardian or board member.
10.2. The Club shall maintain it's tax exempt status under the Internal Revenue Code.
11.1. All officers of this club, coaches and players shall be covered against personal liability claims by the ASYSA for performing acts and duties directly related to this club provided they are duly registered and/or certified in accordance with ASYSA rules.
11.2. Eclipse shall adopt policies prohibiting sexual and physical abuse that meet certain minimum criteria established by ASYSA and USSF.
12.2. Robert's Rules of Order may be deemed as adopted at all meetings of this club unless otherwise agreed to by the participants.
13.1. Eclipse will provide equitable and prompt hearing and appeal procedures to guarantee the rights of individuals to participate and compete. Those procedures shall include that all greviences involving the right to participate and compete in activities sponsored by the Club and ASYSA and its members may be appealed to the ASYSA Appeals Committee that shall have jurisdiction to approve, modify or reverse a decision